How Do I Change My Registration?

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Please read this section carefully! Any changes in your registration must be made officially, through One Stop. You will need to make changes by the published deadlines.

For complete information, including deadlines, for classroom-based courses, see Changing Course Registration.

See the Independent and Distance Learning Web site for information on how to change your registration in distance learning courses.

1. TOP 10 THINGS TO KNOW ABOUT REGISTRATION CHANGES

If you decide not to take a course after you have registered, you must officially drop the course by the published deadline. You must do this even if you have not been billed or have not yet paid any tuition and fees. It is not enough to stop attending a class or to tell the instructor that you are dropping.
There is a limited period of time at the beginning of the term when you can add a course to your schedule or change your grade base.
Grade base changes after the deadline are rarely approved.
Consult the College of Continuing Education Information Center as soon as you begin to consider making a change in your registration for information on:
-- The procedures involved in making official changes
-- Refund and Drop/Add Deadlines
Consult the instructor as soon as you begin to consider making a change in your registration about the change you are considering so that you can make a good decision.
A course cannot be canceled once all the requirements for a course have been completed.
No additional tuition is charged if changes in your registration do not change your credit total or if your credits fall within the tuition plateau (for example, if you drop a 4- credit course and add a 3-credit and a 1 credit course).
Use the appropriate form:
-- IF YOU ARE AN UNDERGRADUATE STUDENT (admitted or non-admitted) or you are formally admitted to a graduate program, use the e-mail or paper Registration And Cancel/Add Form.
-- IF YOU ARE REGISTERED FOR GRADUATE-LEVEL CREDIT but are NOT ADMITTED to a graduate program, use the Registration Request for Graduate Credit for Non-Degree Students form.
Deadlines for registration changes are different from the dates in the refund policy. See Refund and Drop/Add Deadlines.
Any changes in your registration must be made officially, through One Stop. You will need to make changes by the published deadlines.

2. WHAT TO KNOW IF YOU ARE THINKING ABOUT MAKING CHANGES TO YOUR REGISTRATION

Canceling
Every term there are three phases in the cancellation schedule:

A short period of time at the beginning of the term during which you can drop a course without special permission. When you drop a course during this time, the course is removed from your transcript.
Several weeks during which you can drop a course without special permission. A “W” for “withdrawal” will be placed on your transcript.
A deadline about midway through the term. After this deadline, you will be required to seek special permission from your instructor and the College of Continuing Education Scholastic Committee to drop the course.

NOTE! If you have completed a course (that is, you have, attempted, submitted, or completed all papers, tests, and other required work), you may not withdraw from the course or drop it under any circumstances.

If you cannot finish all of the requirements for a course by the end of the term due to extenuating circumstances an alternative to canceling a course is to consider asking your instructor about the possibility of finishing the course after the last day of class, what is called an “Incomplete.” An incomplete is a negotiated, written arrangement between you and your instructor. The agreement specifies the time and manner in which you will complete the course. The instructor will give you a temporary grade of “I.” This grade will appear on your transcript until you complete the course. At that time, the instructor will change the "I" to your final grade. Undergraduates have up to one year to complete an “Incomplete.” After one year, the “I” will turn into a “Fail” and an “F” will be placed on your transcript. Instructors are not required to grant incompletes.

Adding
There is a limited period of time at the beginning of the term when you can add a course to your schedule.

Grade base
"Grade base" refers to how you will be graded; whether you will receive a letter grade (A-F) or a “pass-fail” (S-N) grade in your course

Two grading systems exist at the University and individual course grade standards are determined by instructors:
- "A-F" or “letter grade”: A, A-, B+, B, B-, C+, C, C-, D+, D, F
- "S-N": Satisfactory-No credit or “pass-fail”.
If you are considering a change in your grade base, for example, from A-F to S-N (or pass/fail)
- Talk to your instructor about how the course will be graded
- Consult with staff at the

College of Continuing Education Information Center about University grading policies and the implications to your GPA.
- Act quickly; changes to your grade base must be made very early in the course and requests for changes after the deadline are rarely approved
- Courses required for a major must be taken for a letter grade (A-F) (unless the course is required to be taken S-N)
- There is a maximum number of credits that can be taken S-N; consult the college from which you plan to graduate for their policy on S-N credits

3. HOW TO CHANGE YOUR REGISTRATION BEFORE THE DEADLINE

Fill out the appropriate form, Registration And Cancel/Add Form (e-mail or paper) or the Registration Request for Graduate Credit for Non-Degree Students form, indicating the change you are requesting.
Obtain the approval of the instructor or college scholastic committee, if required. Consult the Refund and Drop/Add Deadlines for the current term to determine if you need approvals.
Change your registration online or submit the appropriate form, completed with all information and required permission) by e-mail, mail, fax, or in person, to any One Stop Student Services Center.
You will receive a revised registration statement and any new charges or refunds will appear on your next billing statement.

4. HOW TO CHANGE YOUR REGISTRATION AFTER THE DEADLINE
Every course cancellation or addition after a deadline require special permission. (Changes to your grade base after the deadline are rarely approved)

Fill out a College of Continuing Education (CCE) Petition Form.
Obtain the approval of the instructor or college scholastic committee, if required. Consult the Refund and Drop/Add Deadlines for the current term to determine if you need approvals.
Fill out the appropriate form, Registration And Cancel/Add Form (paper or e-mail ) or the Registration Request for Graduate Credit for Non-Degree Students form, indicating the change you are requesting.
Submit completed petition and appropriate registration form to the College of Continuing Education Information Center.
The College of Continuing Education Scholastic Committee will review your request and you will receive written notification of the Committee’s decision within 10 working days.

5. REFUNDS
Refund amounts are issued on a per-credit basis according to the refund rate in effect on the date of cancellation. The refund schedule is separate from the schedule of deadlines for registration changes. See Refund and Drop/Add Deadlines for more information..

If you would like to request a refund after the refund deadline, or for a retroactive tuition refund, you must initiate a separate petition for a Tuition Refund Appeal, only after your petition to withdraw has been approved by the College of Continuing Education Scholastic Committee. The refund decision is made by the Office of the Registrar.

6. The College of Continuing Education is your first source for advice and information. Please refer to our information center page for contact information.